The role
We are looking for a Company Secretarial Assistant to join us on a permanent basis. This is a part-time role and we are open to candidates who want to work three or four days per week.
The main objective of the role is to help deliver the firm’s suite of company secretarial services to charities, social enterprises and commercial clients.
The role offers an excellent opportunity for early responsibility and learning.
About you
- Relevant previous experience in day-to-day company secretarial administration, gained within a professional services or similar environment is essential.
- A commitment to excellence in client service, including a spirit of co-operation, a positive ‘can do’ attitude and the ability to work on own initiative.
- Excellent verbal and written communication skills, including the ability to produce accurate, practical and concise communications to clients.
- A high degree of personal organisation is essential, as well as the confidence to carry out day-to-day tasks with limited supervision.
- Ability to manage and prioritise their own workload, adhering to strict deadlines.
- Excellent attention to detail.
- Ability to build and manage relationships with clients and colleagues alike.
- A knowledge of, and an enthusiasm for, working within the charity and non-profit sector would be a bonus but is not essential.
- The flexibility to work outside normal office hours may be required from time to time.
Key responsibilities
- Drafting and maintaining clients’ statutory registers and other company records using specialist software.
- Preparing and submitting Companies House filings, including annual confirmation statements.
- Interpreting records at Companies House and drafting registers of People with Significant Control.
- Submitting trustee appointments, resignations, and updates at the Charity Commission.
- Handling client correspondence where the firm provides registered office facilities.
- Liaising with clients and fee earners, including in other departments.
- Producing proposals for prospective new clients.
- Monitoring deadlines and strict record keeping.
- Developing and implementing new systems and processes relevant to the services.
- Supporting billing processes as required and liaising with credit control regarding unpaid invoices.
- Taking minutes at client board meetings where this forms part of the service.
About our culture
- A one firm approach means working together and improving to achieve common goals and to provide a consistent Bates Wells experience.
- As a values-driven firm we show commitment to our clients, our people, the environment and society. We take into account the Climate Emergency and Biodiversity Crisis in developing our business strategy.
- We want to have a positive impact on our people who are our greatest asset so that they can have a positive impact on others. Purpose is baked into our partnership deed.
- We promote a strong work/life balance with at least 25 days holiday with the opportunity to buy more and a ‘Summer in the City’ early finish.
- We have an agile and hybrid working environment – this means you might sit next to a different colleague every day or choose to work from our rooftop garden if you are in the office.
- Our benefits and wellbeing package includes firm matching pension contributions, private medical insurance plus a medical benefit cash plan, discretionary bonus arrangements, life assurance, subsidised gym memberships, lifestyle discount scheme and a firm-wide profit-sharing scheme.
- Everyone gets a bonus if there is one - a proportion of the LLP profit is distributed to our people when we exceed our financial thresholds.
About the opportunity
- Our team structure ensures a supportive environment coupled with the opportunity to work collaboratively with colleagues across the department and with other teams in the firm.
- The firm has a competency framework in place which sets out the competencies we expect from our people at every stage.
- Specific tasks may change over time, so we’ll need you to be adaptable and flexible as we continue to meet our clients’ needs.
How to find out more about us
Don’t forget to review our website (https://bateswells.co.uk) and ask around about us to find out more and whether we’re the right fit for you.
Contact
If you have any questions about this vacancy or require any reasonable adjustments to be made to the process due to a disability, please email:
Daisy Mortimer (d.mortimer@bateswells.co.uk) |
